Our Privacy and Cookie Notice is set out below.
Personal Data Retention Policy
Latest Update: 4th june 2018
Data Retention Policy
Below paragraphs depicts an overview of Coca‑Cola HBC Italia S.r.l. data retention policy, hereinafter referred to as "the Company" or "CCHBCI"
A retention policy is important to ensure that the Company's guidelines on retention are consistently applied throughout the organization.
The scope of this policy covers all company data stored on company-owned, company-leased, and otherwise company-provided systems and media, regardless of location. Note that the need to retain certain information can be mandated by local laws & industry regulations and complies with EU General Data Protection Regulation ("GDPR").
3.1 Retention Principles
CCHBCI retains personal data in an identifiable format only for the interval that is necessary as identified by the purposes of processing for which data are collected. CCHBCI must not keep personal data for longer than necessary to fulfill the identified lawful business purposes or as long as required by applicable law. CCHBCI establishes a personal data retention period in accordance with relevant laws and regulations as part of the record of processing activities. CCHBCI must justify the requirements to retain personal data for periods longer than the maximum retention period as per business and regulatory requirements if required. Some data must be retained in order to protect the company's interests, preserve evidence, and generally conform to good business practices. Some reasons for data retention include:
- Accident investigation
- Security incident investigation
- Regulatory requirements
- Intellectual property preservation
3.2 Retention Requirements
This section sets guidelines for retaining the different types of company data for CCHBCI.
|Visitor of the Web Site||Until 12 months unless legal requirements or other specific purposes imply a longer retention period|
|Application documents of the successful candidate, such as job applications, CV, test results, references, interview records||Until 10 years from the termination of the employment relationship|
|Photos/Videos||For the duration of the employment or contractual relationship which are connected to. If a specific release or authorization or purpose exists they will be retained for a longer period according to the authorization or consent given.|
|List of participants, different from employees, who take part to non-working events and /or activities||For the duration of the organization of the activity or the event and until the end of it. If a specific release or authorization or purposes exists it will be retained for a longer period according to the authorization or consent given.|
|List of location entries (by non-employees)||For one month from the entry unless the data subject has given a specific consent for specific purposes which allows to retain the data for a longer period.|
|Contracts||Until 10 years from the termination of the contractual relationship.|
|Emails, letters and tickets||Until 10 years. A longer retention period will apply according to the one provided for the single kind of document which they are connected to.|
|Orders/SOW/Procurement documents||Until 10 years from the termination of the contractual relationship which they are connected to.|